Practical
Information you need:
Number of projects/students and coaches
Date
Budget
Organisation
Visit venue(s) and book
Is the infrastructure suited for number of students?
Wi-Fi, tables, spacious enough etc.?
Provide infrastructure if needed: laptops, cables, etc.
Provide transport if needed: public transport tickets/passes
Order food and drinks (How many meals? Warm vs cold? Allergies/Special diets?)
Create program/calendar
Order merch: t-shirts, stickers, banners, etc.
Organize (lunch) talks and/or workshops
(for non-students/external participants if they pay fee?)
Organize afterwork activities
Partners
Organise scoping sessions
Coaches
Create tracks
Assign coaches to projects
Confirm coach availability
Students
Assign students to projects
Create well-balanced teams
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