Practical

Information you need:

  • Number of projects/students and coaches

  • Date

  • Budget

Organisation

  • Visit venue(s) and book

    • Is the infrastructure suited for number of students?

    • Wi-Fi, tables, spacious enough etc.?

    • Provide infrastructure if needed: laptops, cables, etc.

    • Provide transport if needed: public transport tickets/passes

  • Order food and drinks (How many meals? Warm vs cold? Allergies/Special diets?)

  • Create program/calendar

  • Order merch: t-shirts, stickers, banners, etc.

  • Organize (lunch) talks and/or workshops

    (for non-students/external participants if they pay fee?)

  • Organize afterwork activities

Partners

  • Organise scoping sessions

Coaches

  • Create tracks

  • Assign coaches to projects

  • Confirm coach availability

Students

  • Assign students to projects

  • Create well-balanced teams

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