# Practical Information you need: * Number of projects/students and coaches * Date * Budget ## Organisation * Visit venue(s) and book * Is the infrastructure suited for number of students? * Wi-Fi, tables, spacious enough etc.? * Provide infrastructure if needed: laptops, cables, etc. * Provide transport if needed: public transport tickets/passes * Order food and drinks\ (How many meals? Warm vs cold? Allergies/Special diets?) * Create program/calendar * Order merch: t-shirts, stickers, banners, etc. * Organize (lunch) talks and/or workshops (for non-students/external participants if they pay fee?) * Organize afterwork activities ## Partners * Organise scoping sessions ## Coaches * Create tracks * Assign coaches to projects * Confirm coach availability ## Students * Assign students to projects * Create well-balanced teams --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://help.osoc.be/global/organisers/how-to-set-up-osoc-for-your-country/practical.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.