Practical

Information you need:

• Number of projects/students and coaches

• Date

• Budget

Organisation

• Visit venue(s) and book

  • Is the infrastructure suited for number of students?

  • Wi-Fi, tables, spacious enough etc.?

  • Provide infrastructure if needed: laptops, cables, etc.

  • Provide transport if needed: public transport tickets/passes

• Order food and drinks (How many meals? Warm vs cold? Allergies/Special diets?)

• Create program/calendar

• Order merch: t-shirts, stickers, banners, etc.

• Organize (lunch) talks and/or workshops

  (for non-students/external participants if they pay fee?)

• Organize afterwork activities

Partners

• Organise scoping sessions

Coaches

• Create tracks

• Assign coaches to projects

• Confirm coach availability

Students

• Assign students to projects

• Create well-balanced teams