Privacy Policy for Open Knowledge Belgium

At Open Knowledge Belgium, accessible from https://openknowledge.be, one of our main priorities is the privacy of our visitors. This Privacy Policy document contains types of information that is collected and recorded by https://openknowledge.be, and the information we collect in our application form via https://tally.so.

If you have additional questions or require more information about our Privacy Policy, do not hesitate to contact us via [e-mail].

This Privacy Policy applies only to our online activities and is valid for visitors to our website, and applicants via our form on https://tally.so with regards to the information that they shared and/or collect. This policy is not applicable to any information collected offline or via channels other than this website and our form.

Consent

By applying via our Tally applicants form to take part in osoc, you hereby consent to our Privacy Policy and agree to its terms.

Information we collect

The personal information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your personal information. The information will be used to review your osoc application, contact you for your application via email and or phone, the osoc event and for our osoc demo day.

If you contact us directly, we may receive additional information about you such as your name, email address, phone number, the contents of the message and/or attachments you may send us, and any other information you may choose to provide.

How we use your information

Website

We use the information we collect in various ways, including to:

• Provide, operate, and maintain our website

• Improve, personalise, and expand our website

• Understand and analyse how you use our website

• Develop new products, services, features, and functionality

• Communicate with you, either directly or through one of our osoc partners (this list will be communicated with you once you are part of osoc), including for customer service, to provide you with updates and other information relating to the website, osoc edition, partner information, osoc demo day and future osoc editions

• Send you emails

• Find and prevent fraud

Tally form

Via https://tally.so. We use the information we collect in various ways, including to:

• Gather, review and respond to osoc applications

• Contact applicants via phone and or mail to clarify applications

• Inform applicants of their application status

• Inform applicants of the content of their summer job

• Inform applicants of the 4-week osoc event

• Inform applicants for the demo day

Advertising Partners Privacy Policies

You may consult this list to find the Privacy Policy for each of the advertising partners of Open Knowledge Belgium. We only advertise our partners during the osoc event, that provide or facilitate student jobs.

Third-party ad servers or ad networks uses technologies like cookies, JavaScript, or Web Beacons that are used in their respective advertisements and links that appear on https://openknowledge.be, which are sent directly to users' browser. They automatically receive your IP address when this occurs. These technologies are used to measure the effectiveness of their advertising campaigns and/or to personalise the advertising content that you see on websites that you visit. Third party services we use: https://tally.so.

Note that Open Knowledge Belgium has no access to or control over these cookies that are used by third-party advertisers.

Third Party Privacy Policies

Open Knowledge Belgium’s Privacy Policy does not apply to other advertisers or websites. Thus, we are advising you to consult the respective Privacy Policies of these third-party ad servers for more detailed information. It may include their practices and instructions about how to opt-out of certain options.

You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers' respective websites.

GDPR Data Protection Rights and Privacy Rights

We do not sell your personal information.

We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

• The right to access – You have the right to request copies of your personal data.

• The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete.

• The right to erasure – You have the right to request that we erase your personal data, under certain conditions.

• The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.

• The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.

• The right to data portability – You have the right to request that we transfer the data that we have collected to another organisation, or directly to you, under certain conditions.

• If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us via [e-mail].

Children's Information

Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.

Open Knowledge Belgium does not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.