Battle Prep
#osoc is about to get started; teams are almost assembled, you know which projects you'll be coaching and who will help you... Now you can start planning together with your coaches & councillors!
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#osoc is about to get started; teams are almost assembled, you know which projects you'll be coaching and who will help you... Now you can start planning together with your coaches & councillors!
Last updated
Was this helpful?
Not sure what to do as a coach, and with expert coaches or student coaches? Read all about and first.
Half-time coaches will coach 1 team, full-time coaches will coach 2 teams.
We make sure every coach has back-up, in the form of expert coaches and/or councillors. We try to pair coaches so they can fill each other's gaps, and they can learn from each other (especially for first-time coaches).
🎩Coordinate and consult with your expert coaches and councillors up front what the coaching strategy is. See "" to get an idea of what to figure out together before it starts.
Every project also has topic expert coaches that have knowledge about specific topics. As a project coach this is someone you can ping-pong with about for example the technical implications of a project as well.
🎩Check in with your project coach if they need any help on making project management decisions, exchange ideas and techniques, and see if they have a system in place when they are not there – so you know what to do when that 💩hits that fan. See "" to get an idea of what to figure out together before it starts.
Councillors are volunteers that help out because they like the project, have a stake in it or just because they like osoc. They are specialists in certain fields that love to share their knowledge. There are two ways councillors help out:
They hang out in Discord when they choose to, and if there's a question, they try to answer it!
Some councillors give workshops during osoc.
We are trying this out in #osoc21 – and we'll see how it turns out! We are working on a list of councillors and their skills.
Student coaches are usually students that have been part of osoc before. They know how everything works, and they'll likely be a great help to you as well. They make sure that when there's no coach, they keep the team together and know where to ask help. They take on a bit more responsibility.
I don't know you, you don't know me.
Tell them what you're good at (skills and soft-skills like development, scoping sessions, challenging people, ...).
Tell them what you need help with.
Tell them about your coaching experience.
Decide on how you'll...
Need more ideas? Drop a line in the discord coaches channel!
The coaches will present the project in their Discord project channels once all students are in the channel. You'll get a clear project template before July starts, and links to relevant topics as well.
In a live edition, this will be presented live.
Some examples to take care of:
How will you track your todo's?
Decide who will teach the students
Decide on structure:
Backlog, To-do, In Progress, Blocked, In Review, Done?
Do you need labels?
Field: Back-end, Front-end, Design, Copy ...
Type: Enhancement, bug, question
Priority: High, medium, low, wont-fix ...
State of todo: Todo, In Progress, Blocked, To review, "Bad issue" (not well-written, nobody understands), question, invalid, duplicate, help wanted, ...
Where do you track issues?
GitHub? Kanban? Post-its? Trello?
Will you let your non-devs work in GitHub as well? Who teaches them?
Will you do stand-ups and stand-downs? What time?
How will you do scoping sessions and retrospects?
How will you give feedback at the end of osoc?
If you need any techniques, please contact the organisation, they are working on it now!
When you're not present, your students and student coaches need to know what to do. Decide on how you're going to do that. Some possibilities:
Assign a student to talk / type about what has been done in a structured way, for instance by using "kanban"
Type it yourself, so the students and other coaches can read it and have it close-by whenever they need it.
Perhaps also prepare some key elements your student coach needs to pay attention to when you're not here. For instance "Student A had trouble with this. Can you make sure to follow up on it?"
Create a shared calendar or excel sheet that outlines who to reach when, and who to ask for which kind of help (butterfly coaches and councillors as well).
Need ideas? Drop a line in the discord coaches channel!
We are in progress of creating a calendar that is supplemental to the calendar with the actual deadlines, that focuses on project management and giving the right information at the right time. Are you interested in applying this technique? Get in touch!
Go to July 2021 😌
At the end of osoc, we make sure the partners and the open source community knows what this project was about, how to contribute and how to make it better. We made an exhaustive deliverable checklist to make sure this can happen!
You can do this together or separately, and discuss if you still have questions beforehand. Ask the organisation to clarify if needed!
Find some lovely ideas on ✨
How are you going to guide your students day to day? Find some tips and tricks here: – and take a look at our ! We also have some to different teams and projects.